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--- technote:add_user [2025/07/30 01:41] – created Scott Cunliffe
+++ technote:add_user [2026/07/15 02:02] (current) – [See Also] Scott Cunliffe
@@ Line 1: / Line 1: @@
-====== Add User ======
+====== Adding A New User ======
 ===== Prerequisites =====
@@ Line 6: / Line 6: @@
   * TapeMaster access
-<note tip>If assigning tapemaster rights to the new your you must login as the tapemaster User-ID</note>
+<note tip>If assigning ''tapemaster rights'' to the new User you must login as the ''tapemaster'' User-ID</note>
+===== Creating New User-ID =====
+In TapeMaster open the Group/User Administration window via the main menu ''Administration'' -> ''Group/User Administration''.
+Right-click in the white space on the User Administration screen and select ''Add''.
+===== Identity =====
+{{master:menu_admin_group_user_admin_add_identity.png}}
+Set the users identity fields
+<note important>If using windows Active Domain to log into TapeTrack, the username must match your AD username</note>
+The ''Identity'' tab provides fields to update the:
+  * **Identity**
+    * **User-ID**: The User-ID will be the user name that the user uses to login to TapeTrack products.
+    * **Name**: The name is the User's desired display name.
+  * **Group**
+    * **Group-ID**: Select group to assign user to from the drop-down list or [[master:create_group|add new group]].
+    * **Role**: Hierarchical role of the User.
+  * **Options**
+    * **Administrative rights**: When set to ''True'' the User will have Administration Rights with Server Administrator privileges or the ability to Add/Delete Customers and Media Types.
+    * **Scan-In Only**: When set to ''True'' the User will only be able to Scan tapes into the system.
+    * **Disabled**: When set to ''True'' the User's access will be in a disabled status, so that they are not able to access any TapeTrack products. This does not delete the User.
+    * **No Scanner**: When set to ''True'' the Barcode Scanning Window will provide an auto-complete drop-down.
+    * **No Time-Out**: By default, all User's are logged out of TapeMaster after ten minutes of inactivity. Setting this to ''True'', the selected User will not time out.
+    * **tapemaster rights**: When set to ''True'', it allows the User to gain the same administrative rights as the tapemaster superuser account. Only the User-ID tapemaster can add tapemaster rights to another user.
+    * **Allow access inheritance**: Allows User to inherit another User's access rights using variable [[variable:tmssuserinherit|TMSSUSERINHERIT]] with [[cli:introduction|Command Line Utility]] Programs
+    * **Certify**: Assigns the ability to [[master:generate_certificate|generate certificates]].
+    * **AD Domain**: This is required if the User logs on to TapeTrack with their Active Directory Username and Password.
+    * **Require AD Group**: When set to ''True'', the User must use their [[https://en.wikipedia.org/wiki/Active_Directory|Active Directory]] credentials to logon.
+  * **Client Access**
+    * **TapeMaster**: Authorizes User-ID access to TapeMaster
+    * **Lite**: Authorizes User-ID access to Lite
+    * **Checkpoint**: Authorizes User-ID access to Checkpoint
+    * **Sync**: Authorizes User-ID access to Sync software.
+  * **Details**
+    * **Email Address**: Allows inclusion of user email, which may be used instead of username to log into TapeTrack directly (ie not using Active Directory)
+    * **Description**: Add description to User-ID.
+  * **Defaults**
+    * **Customer-ID**: Sets Customer-ID for User in Scan-In window.  Once Customer-ID is set, Media-ID field will be displayed.
+    * **Media-ID**: Sets Media-ID for User in Scan-In window.
+  * **One-Time-Password**
+    * **Enabled**: Enables the use of 2FA or One time password for login.
+    * **Activated**: Shows if 2FA or One time password is activated. Activated only displays if Enabled is set to True.
+<note important>If using windows Active Domain to log into TapeTrack, the username must match your AD username</note>
+===== IP Ranges =====
+The ''IP Ranges'' tab sets restrictions on which IP addresses a User can access the TapeTrack Server from.
+If setting IP's, ensure Users have a static IP address so they are not denied access if trying to access from a dynamic address such as using a remote or home connection.
+{{master:menu_admin_group_user_admin_add_ipranges.gif}}
+To add or delete, right-click the window and select from the menu.
+Global Access (0.0.0.0) will allow access from any IP, this value will need to be removed if added a restricted IP list as all values in the list are valid.
+===== Access =====
+The ''Access'' tab sets permissions for which Customers the selected User can access and how that User can interact with Volumes in the selected Customer.
+{{master:menu_admin_group_user_admin_add_access.gif}}
+  * **Customer-ID**: Enter the Customer-ID for the Customer that the User should have access to.
+      * US01 will give access to US01 only
+      * US*  will give access to all customers starting with US
+      * * will give access to all customers
+   * **Read**: Allows the User to view but not update Volumes in the above Customer. Must be enabled for the User to be able to view Volumes in the selected Customer-ID.
+   * **Write**: Allows the User to perform basic operations for Volumes to the selected Customer.
+   * **Alter**: Allows the User to Add and Delete Media and Volumes to the selected Customer.
+   * **Catalog**: Allows User to access Catalog information on the selected Customer.
+For each Customer access, click ''Add'' to commit the data.  Predicted access rights will then be displayed in the lower window.
+Once all data has been entered, click ''Save'' to create User.
+The randomly generated password for the new user will be displayed in the ''Random password Set'' window.  This window has three options:
+* Click the ''Copy password'' button to copy generated password to your clipboard.
+  * Clicking the ''Copy message'' button will give you the text " A new TapeTrack User-ID has been created for you to use. You can access this account using the User-ID (Current User) and the password(B@7NpJ%7GR)" copied to your clipboard for convenience when sending a message to the user with login details.
+  * Clicking the ''Email message'' button will open up your default email client with the same text as Copy message.
+Use one of these options to notify the new user of their login details.
+If you want to manually set a password, or are using Active Directory credentials, you can close the ''Random password Set'' window without needing to record the random password.
+If you are manually setting the password, from the main menu select ''Administration'' -> ''Group/User Administration''.
+{{master:menu_file_group_user_admin.gif}}
+Right click on the required User-ID and select from the popup menu, ''Management'' -> ''Reset Password'' to open the **Password Change** window.
+<note tip>If you don't see the ''Management'' menu when right clicking on a User-ID, please see [[master:set_password:previous|Previous releases method]] for resetting passwords</note>
+{{master:select_password_management.gif}}
+In the ''Password Change'' window to set a known password value, insert new password in the ''New Password'' field.
+Type password in the ''Password (again)'' field to confirm the password value and click ''OK'' to commit the updated password.
+{{master:reset_password_other_user.gif}}
+It is best practice to have any user you change the password for to have them change their password the next time they logon to ensure user-ID security.
+===== See Also =====
+[[:troubleshooting:add_user|Troubleshooting: Add user errors]] \\
+[[technote:password|Change Password]]
+{{tag> technote user tapemaster_user lite password}}