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| lite:function_scanning_out [2017/06/06 16:01] – [Complete] Scott Cunliffe | lite:function_scanning_out [2025/01/21 22:07] (current) – external edit 127.0.0.1 |
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| ====== Scanning-Out ====== | ====== Scan-Out ====== |
| ====== Overview ====== | |
| The TapeTrack Lite Scan Out function allows you to place volumes in a move status from their current repository to a target repository. | |
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| When a volume is put into a move status this only represents the request to move the volume and a second step is required to confirm the movement of the volume. | The [[desktop:desktop_purpose:lite|Scan-Out process]] is used to record the [[object:volume|Volumes]] are leaving the current location or [[object:repository|Repository]]. |
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| ====== Video Walkthrough ====== | Scanning-Out Volumes allows you to ensure that only the correct Volumes are being placed on the transport vehicle as well as adding an historical entry in the database to record the chain of custody of the scanned [[object:volume|Volumes]]. |
| Video coming soon..... | |
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| ====== Steps ====== | ===== Scan-Out Process ===== |
| ===== Select Scan Out ===== | |
| - The TapeTrack Lite Scan Out function allows you to place volumes in a move status from their current repository to a target repository. | |
| - When a volume is put into a move status this only represents the request to move the volume and a second step is required to confirm the movement of the volume. | |
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| {{:desktop:lite_scan_out.png}} | |
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| ===== Options ===== | ==== Selecting Scan-Out ==== |
| This will open the ''Options'' window. If required you can set the location for the log files to be written to, or leave the default. To change the default directory, click in the right of the Log File Folder and click on the more options button {image} and select the preferred directory. | |
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| {{:desktop:lite_scan_out_log.png}} | Select ''Scan-Out'' from the **Task Menu** and click ''Next'' to continue. |
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| Click ''Next'' button to continue. | {{select_scan_out.gif}} |
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| ===== Customer Selection ===== | ==== Options ==== |
| Select the account or customer that you want to manage tapes for by double-clicking the customer-ID or left clicking the customer-ID and clicking ''Next'' at the bottom of the page. | |
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| {{:desktop:lite_scan_out_select_customer.png}} | This will open the **Options** window. If required you can set the location for the log files to be written to, or leave the default. |
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| ===== Scan Out Location ===== | To change the default directory, click in the field to the right of the Log File Folder and click on the (...) button and select directory. |
| In the Scan-Out Location window select a repository to scan out the volumes to by double clicking on the repository or left click to select repository and click ''Next'' to proceed. | |
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| {{:desktop:lite_scan_out_select_repository.png}} | Click ''Next'' to continue. |
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| ===== Scan Out Container Location ===== | {{technote:add_volume:set_log_location.gif}} |
| Select one container by double clicking or by left clicking container ID and clicking ''Next''. To select multiple containers control + left click to select required choices. Containers can also be scanned in by clicking the Open Volume Scan-In window by clicking on scan-in button and scanning required containers. If no containers are needed simply click ''Next''. | |
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| {{:desktop:lite_scan_out_select_container.png}} | |
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| =====Scan Out Volumes ===== | ==== Customer Selection ==== |
| The Scan Out Volumes window will display the tapes eligible for scanning out of the selected customer and repository. This window also, by default, opens the Scan Out Volumes input window. Customer-ID and Media-ID values can be entered in the upper right Defaults panel to automatically add these values to the scanned barcodes if required. The field Edit in the Defaults panel can be used to add prefix or suffixes to the volume ID. For example, setting the Customer-ID field to US01, Media-ID field to LTO and Edit field to *L5 will change a barcode of 123456 to US01.LTO.123456L5. | |
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| {{:desktop:lite_scan_out_volumes.png}} | Select the account or [[object:customer|Customer]] that you want to manage [[object:volume|Volumes]] for by double-clicking the ''[[object:customer|Customer-ID]]'' or left-clicking the ''[[object:customer|Customer-ID]]'' and clicking ''Next'' at the bottom of the page. |
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| **__Notes:__** | {{select_customer.gif}} |
| * **A** The scan-out window shows the items that need to be scanned. | |
| * **B** The scanned item tree shows the items that have been scanned and associated containers. | |
| * **C** The Scanner button allows you to reiterate the Scanner Window. | |
| * **D** The ''Scan-Out Log'' option lists any errors in scanned volumes. | |
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| To scan out volumes choose one of the following methods: | <note tip>Checking ''Remember previously selected Customer'' will retain the currently selected [[object:customer|Customer]] for future Lite functions. \\ |
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| ==== Barcode Scanner ==== | This can be removed at any time by unchecking ''Remember previously selected Customer''</note> |
| With the Scan Out Volumes input window open and in focus use a barcode scanner, or [[extensions:cloudscan|CloudScan]] app, to scan volumes from the Scan-Out list. Correct volumes scanned out will display in the lower window with an audible beep and a message "Request OK". Incorrect volumes will display in the lower window with an audible warning "The volume scanned was not in the list" and message displayed in red Scanned Volume is not in the list. Incorrect volumes scanned will not be entered into TapeTrack. Click the ''X'' in the top right corner when finished scanning volumes. | |
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| {{:desktop:lite_scan_out-volumes_scan_window.png}} | ==== Scan-Out Location ==== |
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| ==== Windows Clipboard ==== | In the **Scan-Out Location** window select a [[object:repository|Repository]] to Scan-Out the [[object:volume|Volumes]] from by double-clicking on the ''[[object:repository|Repository]]'' or left-click to select ''[[object:repository|Repository]]'' and click ''Next'' to proceed. |
| Copy the volume-ID/s to windows clipboard. With the Scan Out Volumes input window open (click the button with the scanner image at the top right of the window to open if required) click the paste button at the top of the window and volume ID/s will be scanned out. Click the ''X'' in the top right corner when finished scanning volumes. | |
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| {{desktop:lite_scan_out-volumes_scan_window_clipboard.png}} | {{select_repository_scan_out.gif}} |
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| ==== File Input ==== | ==== Scan-Out Container Location ==== |
| With the Scan Out Volumes input window open click on the file input button {image} Open the file containing the volumes to be scanned out by clicking on the file input button at the top of the window. Locate and select the file in the browser and click open. Volumes will be loaded from the file and scanned out. Click the ''X'' in the top right corner when finished scanning volumes. | |
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| {{:desktop:lite_scan_out-volumes_scan_window_file.png}} | <note tip>If you have no registered Containers, this step will be skipped.</note> |
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| ==== Keyboard Input ==== | |
| With the Scan Out Volumes input window open and in focus type in the volume/s barcode and hit enter to scan volumes from the Scan-Out list. Correct volumes scanned out will display in the lower window with an audible beep and a message "Request OK". Incorrect volumes will display in the lower window with an audible warning "The volume scanned was not in the list" and message displayed in red Scanned Volume is not in the list. Incorrect volumes scanned will not be entered into TapeTrack. Click the ''X'' in the top right corner when finished scanning volumes. | |
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| {{:desktop:lite_scan_out-volumes_scan_window_keyboard.png}} | If using Containers with unique identities, select from the displayed list the required Containers to assign the Volumes to. Select one Container by double-clicking or by left-clicking ''Container ID'' and clicking ''Next''. To select multiple Containers control + left-click to select required choices. Containers can also be Scanned-Out by clicking the Open **Volume Scan-In** window by clicking on Scan-in Button which will launch the [[desktop:scan_window|Desktop Scan Window]] and scan required Containers. |
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| ==== Mouse Input ==== | If [[object:volume|Volumes]] have already been assigned to a Container via TapeMaster or Sync process, the correct Container/s will be pre-selected and shown in a grey background, or blue background when the window in clicked on. |
| Close the Scan Out Volumes input window by clicking the ''X'' in the top corner. In the Scan Out Volumes window select volumes from list by left clicking volume-ID. Multiple volumes can be selected by using shift + click and/or control + click. Right click selected volume/s and select scan. Volumes can also be scanned out by pressing the spacebar after selecting the volumes. As this method simply checks off the volumes displayed care must be taken to ensure the volume ID's displayed accurately match the volumes being selected to scan out. | |
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| {{:desktop:lite_scan_out-volumes_scan_window_mouse.png}} | If no Containers are needed simply click ''Next''. |
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| When finished scanning out volumes click ''Next'' to continue. If you have not scanned out the entire list a warning of Unscanned Items will be displayed. If you wish to scan out the rest of the volumes click ''No'' to return to the Scan Out Volumes window. If you wish to continue and leave the remaining volumes unscanned (they can be scanned out at a future time) click ''Yes'' to continue. | {{select_container.gif}} |
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| {{:desktop:lite_scan_out-volumes_unscanned.png}} | ====Scan-Out Volumes ==== |
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| ===== Scan Out Container Update ===== | The **Scan-Out [[object:volume|Volumes]]** window will display the tapes eligible for Scanning-Out of the selected [[object:customer|Customer]] and [[object:repository|Repository]]. |
| From here you can select a repository. | |
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| {{:desktop:lite_scan_out_container_update.png}} | This window also, by default, opens the **Scan-Out Volumes Input** window. [[object:customer|Customer-ID]] and [[object:media|Media-ID]] values can be entered in the upper right Defaults panel to automatically add these values to the scanned Barcodes if scanning unqualified Barcodes. The field Edit in the Defaults panel can be used to add prefix or suffixes to the [[object:volume|Volume-ID]]. |
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| ===== Complete ===== | For example, setting the [[object:customer|Customer-ID]] field to US01, [[object:media|Media-ID]] field to LTO and edit field to *L5 will change a Barcode of 123456 to US01.LTO.123456L5. |
| This will bring up the Complete window, from here you can | |
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| * Click ''Finish'', ''Cancel'' or ''X'' to exit TapeTrack Lite | {{scan_volumes.gif}} |
| * Click ''Back'' to return to start menu and select another task | |
| * Click ''View Log File'' to view the log | |
| * Click ''Print Log File'' to print out log file for further reference | |
| * Click ''About This Software'' to view product and support (email, phone & website) information | |
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| {{:desktop:lite_finish.png}} | **__Notes:__** |
| | * The Scan-Out window shows the items that need to be scanned. |
| | * The Scanned Item tree shows the items that have been scanned and associated Containers. The Container shown in bold signifies the current Container allocation for scanned [[object:volume|Volumes]] |
| | * The ''Scanner button'' allows you to reiterate the Scanner Window. |
| | * The ''Scan-Out Log'' option lists any errors in scanned [[object:volume|Volumes]] . |
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| | Scan-Out the required [[object:volume|Volumes]] using your preferred [[desktop:scan_window| scanning method]]. |
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| | When finished Scanning-out [[object:volume|Volumes]] click ''Next'' to continue. If you have not Scanned-Out the entire list a warning of Unscanned Items will be displayed. |
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| | If you wish to Scan-Out the rest of the [[object:volume|Volumes]] click ''No'' to return to the Scan-Out Volumes window. If you wish to continue and leave the remaining [[object:volume|Volumes]] unscanned (they can be scanned out at a future time) click ''Yes'' to continue. |
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| | If you wish to Scan-Out the rest of the remaining [[object:volume|Volumes]], click ''No'' to return to the Scan-Out list. |
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| | {{:desktop:lite_scan_out-volumes_unscanned.png}} |
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| | ==== Scan-Out Container Update ==== |
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| | From here you can set the next move date, add descriptions for the Container/s and whether to Scan-Out the Container/s as well as the [[object:volume|Volumes]] . |
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| | {{set_date.gif}} |
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| | ===== Complete ===== |
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| | {{page>lite:end}} |
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| <- lite:function_send|Send ^ lite:starting|Getting Started ^ lite:function_recall|Recall -> | <- lite:function_scanning_in|Scan-In ^ lite:starting|Getting Started ^ lite:function_send|Send -> |
