TapeTrack Documentation

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lite:function_scanning_out

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lite:function_scanning_out [2018/08/10 01:51] – [Scan Out Process] Scott Cunliffelite:function_scanning_out [2025/01/21 22:07] (current) – external edit 127.0.0.1
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-====== Scanning-Out ====== +====== Scan-Out ======
-The TapeTrack Lite Scan Out function allows you to place volumes in a move status from their current repository to a target repository.+
  
-When a volume is put into a move status this only represents the request to move the volume and a second step is required to confirm the movement of the volume when it arrives at the target repository.+The [[desktop:desktop_purpose:lite|Scan-Out process]] is used to record the [[object:volume|Volumes]] are leaving the current location or [[object:repository|Repository]].
  
-===== Scan Out Process =====+Scanning-Out Volumes allows you to ensure that only the correct Volumes are being placed on the transport vehicle as well as adding an historical entry in the database to record the chain of custody of the scanned [[object:volume|Volumes]].
  
-{{lite:scan_out.mp4?700}}+===== Scan-Out Process =====
  
-==== Select Scan Out ==== 
-Select ''Scan-Out'' from the Library Management Task's drop-down menu. 
  
-{{:desktop:lite_scan_out.png}}+==== Selecting Scan-Out ==== 
 + 
 +Select ''Scan-Out'' from the **Task Menu** and click ''Next'' to continue. 
 + 
 +{{select_scan_out.gif}}
  
 ==== Options ==== ==== Options ====
-This will open the ''Options'' window. If required you can set the location for the log files to be written to, or leave the default. To change the default directory, click in the right of the Log File Folder and click on the more options button (...) and select the preferred directory. 
  
-{{:desktop:lite_scan_out_log.png}}+This will open the **Options** window. If required you can set the location for the log files to be written to, or leave the default.  
 + 
 +To change the default directory, click in the field to the right of the Log File Folder and click on the (...) button and select directory. 
 + 
 +Click ''Next'' to continue. 
 + 
 +{{technote:add_volume:set_log_location.gif}}
  
-Click ''Next'' button to continue. 
  
 ==== Customer Selection ==== ==== Customer Selection ====
-Select the account or customer that you want to manage tapes for by double-clicking the [[object:customer|Customer-ID]] or left-clicking the [[object:customer|Customer-ID]] and clicking ''Next'' at the bottom of the page. 
  
-{{:lite:lite_scan_out_select_customer.png}}+Select the account or [[object:customer|Customer]] that you want to manage [[object:volume|Volumes]] for by double-clicking the ''[[object:customer|Customer-ID]]'' or left-clicking the ''[[object:customer|Customer-ID]]'' and clicking ''Next'' at the bottom of the page.
  
-==== Scan Out Location ==== +{{select_customer.gif}}
-In the Scan-Out Location window select a repository to scan out the volumes from by double-clicking on the repository or left-click to select repository and click ''Next'' to proceed.+
  
-{{:desktop:lite_scan_out_select_repository.png}}+<note tip>Checking ''Remember previously selected Customer'' will retain the currently selected [[object:customer|Customer]] for future Lite functions. \\
  
-==== Scan Out Container Location ==== +This can be removed at any time by unchecking ''Remember previously selected Customer''</note>
-Select one container by double-clicking or by left-clicking container ID and clicking ''Next''. To select multiple containers control + left-click to select required choices. Containers can also be scanned in by clicking the Open Volume Scan-In window by clicking on Scan-in Button which will launch the [[desktop:scan_window|Desktop Scan Window]] and scanning required containers. If no containers are needed simply click ''Next''.+
  
-{{:desktop:lite_scan_out_select_container.png}}+==== Scan-Out Location ====
  
-====Scan Out Volumes ====+In the **Scan-Out Location** window select a [[object:repository|Repository]] to Scan-Out the [[object:volume|Volumes]] from by double-clicking on the ''[[object:repository|Repository]]'' or left-click to select ''[[object:repository|Repository]]'' and click ''Next'' to proceed.
  
-The Scan Out Volumes window will display the tapes eligible for scanning out of the selected customer and repository. This window also, by default, opens the Scan Out Volumes input window. Customer-ID and Media-ID values can be entered in the upper right Defaults panel to automatically add these values to the scanned barcodes if required. The field Edit in the Defaults panel can be used to add prefix or suffixes to the volume ID. For example, setting the Customer-ID field to US01, Media-ID field to LTO and Edit field to *L5 will change a barcode of 123456 to US01.LTO.123456L5.+{{select_repository_scan_out.gif}}
  
-{{:lite:lite_scan_out_volumes.png}}+==== Scan-Out Container Location ==== 
 + 
 +<note tip>If you have no registered Containers, this step will be skipped.</note> 
 + 
 + 
 +If using Containers with unique identities, select from the displayed list the required Containers to assign the Volumes to.  Select one Container by double-clicking or by left-clicking ''Container ID'' and clicking ''Next''. To select multiple Containers control + left-click to select required choices. Containers can also be Scanned-Out by clicking the Open **Volume Scan-In** window by clicking on Scan-in Button which will launch the [[desktop:scan_window|Desktop Scan Window]] and scan required Containers.  
 + 
 +If [[object:volume|Volumes]] have already been assigned to a Container via TapeMaster or Sync process,  the correct Container/s will be pre-selected and shown in a grey background, or blue background when the window in clicked on. 
 + 
 +If no Containers are needed simply click ''Next''. 
 + 
 +{{select_container.gif}} 
 + 
 +====Scan-Out Volumes ==== 
 + 
 +The **Scan-Out [[object:volume|Volumes]]** window will display the tapes eligible for Scanning-Out of the selected [[object:customer|Customer]] and [[object:repository|Repository]].  
 + 
 +This window also, by default, opens the **Scan-Out Volumes Input** window. [[object:customer|Customer-ID]] and [[object:media|Media-ID]] values can be entered in the upper right Defaults panel to automatically add these values to the scanned Barcodes if scanning unqualified Barcodes. The field Edit in the Defaults panel can be used to add prefix or suffixes to the [[object:volume|Volume-ID]].  
 + 
 +For example, setting the [[object:customer|Customer-ID]] field to US01, [[object:media|Media-ID]] field to LTO and edit field to *L5 will change a Barcode of 123456 to US01.LTO.123456L5. 
 + 
 +{{scan_volumes.gif}}
  
 **__Notes:__** **__Notes:__**
-  * **A** The scan-out window shows the items that need to be scanned.  +  * The Scan-Out window shows the items that need to be scanned.  
-  * **B** The scanned item tree shows the items that have been scanned and associated containers. +  * The Scanned Item tree shows the items that have been scanned and associated Containers.  The Container shown in bold signifies the current Container allocation for scanned [[object:volume|Volumes]] 
-  * **C** The Scanner button allows you to reiterate the Scanner Window. +  * The ''Scanner button'' allows you to reiterate the Scanner Window. 
-  * **D** The ''Scan-Out Log'' option lists any errors in scanned volumes.+  * The ''Scan-Out Log'' option lists any errors in scanned [[object:volume|Volumes]] .
  
- Scan out the required volumes using your preferred [[desktop:scan_window| scanning method]].+Scan-Out the required [[object:volume|Volumes]] using your preferred [[desktop:scan_window| scanning method]].
  
-When finished scanning out volumes click ''Next'' to continue. If you have not scanned out the entire list a warning of Unscanned Items will be displayed. If you wish to scan out the rest of the volumes click ''No'' to return to the Scan Out Volumes window. If you wish to continue and leave the remaining volumes unscanned (they can be scanned out at a future time) click ''Yes'' to continue.+When finished Scanning-out [[object:volume|Volumes]] click ''Next'' to continue. If you have not Scanned-Out the entire list a warning of Unscanned Items will be displayed. 
  
-{{:desktop:lite_scan_out-volumes_unscanned.png}}+If you wish to Scan-Out the rest of the [[object:volume|Volumes]] click ''No'' to return to the Scan-Out Volumes window. If you wish to continue and leave the remaining [[object:volume|Volumes]] unscanned (they can be scanned out at a future time) click ''Yes'' to continue.
  
-==== Scan Out Container Update ==== +If you wish to Scan-Out the rest of the remaining [[object:volume|Volumes]], click ''No'' to return to the Scan-Out list.
-From here you can select a repository.+
  
-{{:desktop:lite_scan_out_container_update.png}}+{{:desktop:lite_scan_out-volumes_unscanned.png}}
  
-===== Complete ===== +==== Scan-Out Container Update ====
-This will bring up the Complete window, from here you can+
  
-  * Click ''Finish'', ''Cancel'' or ''X'' to exit TapeTrack Lite +From here you can set the next move date, add descriptions for the Container/s and whether to Scan-Out the Container/s as well as the [[object:volume|Volumes]] .
-  * Click ''Back'' to return to start menu and select another task +
-  * Click ''View Log File'' to view the log +
-  * Click ''Print Log File'' to print out log file for further reference +
-  * Click ''About this Software'' to view product and support (email, phone & website) information+
  
-{{:desktop:lite_finish.png}}+{{set_date.gif}} 
 + 
 +===== Complete =====
  
 +{{page>lite:end}}
  
  
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-<- lite:function_send|Send ^ lite:starting|Getting Started ^ lite:function_recall|Recall ->+<- lite:function_scanning_in|Scan-In ^ lite:starting|Getting Started ^ lite:function_send|Send ->
lite/function_scanning_out.1533865911.txt.gz · Last modified: 2025/01/21 22:07 (external edit)